Activity Scheduler

The Rota Manager product forms part of the Workforce Planning module. Although the Rota Manager module was designed to support Junior doctors in training and trust grade roles (NHS – New Deal 2016), the tool is used in non-healthcare settings where teams are required to work defined shift patterns over a cycle of several weeks.

Governance

The rota creation process is governed by a rules engine that is centrally maintained. Locally agreed rules can be adjusted by the customer. At the time when creating a rota and any one of the rules were broken, the user will not be permitted to proceed unless the error is rectified.

Key Features

• Rotas can be created for one or more staffing group that share the same rules.
• Rotas can be saved as templates.
• Use the validation tools to not only check for rule breaks but also assess the total cost of the rota.
• Assign available and matching resources to different starting points.
• Add “Ghost Resources” to represent any vacancies. 
• Publish the rota to auto generate work schedule for the employees.
• Convert rotas into a single roster for the duration of their rotation. See e-roster for functionality.
• All variance reporting leave management, attendance, swaps and redeployment are performed in the roster module.

Interoperability

Where ProduQtive Rota manager is used in isolation, our public API is available to support our customers in achieving their workforce objectives (levels of attainment). 

The Activity Scheduler is a fully integrated solution on the ProduQtive Workforce Management platform and forms part of our suite of Operational Deployment tools. Our motivation behind the solution was to give employers:

• The capability to convert job plans into a transactional tool to manage all eventualities.
• A tool to create multi-disciplinary events (activities/tasks) that can be resourced by different service units.

A typical use case:

A Surgical Department creates a weekly event “Knee Replacements” and can build the resource requirement – 1x Anaesthetist, 1 x ODP, 1 x Scrub nurse etc, and assign the event to a facility “Theatre 2”. The surgeon can also share a patient list and manage the confidentiality of the document. The different service units, like the Anaesthetics department, can now assign the suitable resource to the individual events.

Key features

• Create on-calls or stand by rota for your service unit.
• Have total visibility over staff leave and unavailability.
• Replace or remove employees from events.
• Change the location, increase head-count or cancel the event.
• Use the different views (day, week, multi week) to have better visibility.

Key Benefits

• No double entry to create rosters for approved job plans.
• Integrated with the core HR modules, Payroll and Workforce analytics.
• Track plans vs actuals in real-time.
• Empower employees to view and add their own activities.
• Integrated with the team chat feature.

ProduQtive is committed to find innovate solutions to reduce transactional costs and improve the supply components within the contingent (or temporary) staffing marketplace. So, what does that mean? We assist Employers, Professional Services businesses and Contractors (locums, temps) with a unique offering, addressing very specific needs.

For Employers:

• Have access to tools and support to build, retain and utilise your contingent resource for all staffing groups.
• Create a shared service or a collaboration to further increase utilisation and benefit from income or significant savings.
• Create and maintain a network of suppliers, which might include different structures for different staffing groups (Medical Staff – tiered supply; Nursing – managed service provision; Clerical – a master vendor).
• Default access to direct engagement as a service model.
• Lock-in framework rates and manage any variations through approval processes and department budgets.
• Configure the supply chain to drive automation, supported by a combination of rules, AI and machine learning (includes self-booking).
• Be fully compliant with agency working time directive, IR 35, and internal objectives.
• Have access to state of the art performance management tools for both the contractor and the supplier.

For Suppliers of Temporary staff:

This service extends to organisations offering a managed service (bank as a service) or operating a vendor model (Master Vendor, Neutral Vendor).

• Complete CRM solution to maintain exceptional service levels.
• Protection of IPR, including no conflict of interests.
• Efficient processes to reduce transactional costs – protect your net operating margins.
• Internal performance management tools by individual, team, client, staff group etc.
• Full pay and bill cycle, supported by disbursements and payroll as a service.
• Protect the market from rogue agencies.
• Candidate attraction and applicant tracking, including compliance management.

For the Temporary Worker:

• Single career management tool to manage activities across all associations (multiple banks, multiple agencies).
• Easy to use mobile features to: apply for or book shifts; complete outstanding tasks; submit for approval time worked; track payment.
• Manage all compliance components and benefit from our single ID wallet (digital passport), interfacing with professional membership bodies.

Key features

• Ingenious availability, unavailability and personal preference management feature.
• Instant calculation on capacity (i.e. likelihood of ability to fill shifts and calculation of optimal sources of supply).
• Frictionless release and selection options.
• Innovative tools to capture and approve time worked.
• Track variances – scope, time or cost creep.
• Automated self-billing and payroll processing.
• Payroll as a service or a data feed, available to Employers and Suppliers.
• Customisable supply chain configuration (i.e. staggered release directly from Rosters).
• Relationship management tools (CRM, SRM, Candidate engagement tools).
• Real-time performance management, dashboard analytics and exportable reports.
• Open API to plug in your preferred services.

To give you a better overview of what we offer as part of the Human Capital Management module, we should start with the “Why”.

As a core offering, ProduQtive focuses on the tactical deployment of existing resources and the procurement of extended and complementary resources on a time or task bases (statement of works). For our larger customers we were able to build integrations with SAP SuccessFactors, NHS-ESR and Workday, however we realised that there is a gap in the market for the mid to smaller employers.

Our approach? We recognised that there are other providers of highly specialised solutions that we would prefer to partner with. Now, our customers benefit from accessing a growing network of specialists without the need to procure different systems or have a fragmented experience.

In the list below, we often offer a basic (free) solution that is part of the ProduQtive offering alongside a specialist offering. Where our customers prefer to use any of their existing solutions, we are happy to build an integration.

Project Resource Planner and Deployment is the latest addition to the ProduQtive product suite and was designed to support our professional services customers in achieving more with less. By combining several disciplines, tools and transactional features into a single solution, we are confident that our offering is truly unique.

We know the “Project Resource Planner and Deployment” manager is a bit of a mouthful and we invite our customers to name their newest team member themselves; below is a list of key features and benefits:

Key Features

• Create multiple projects for internal and external clients.
• Design and specify Work Stages or Sprints.
• Design the resource requirements (attributes and quality) to deliver against each work stage;
• Assign known and invite resource to be considered.
• Access knowledge of previously successfully completed similar projects.
• Procure specialist services from internal or external providers.
• Determine the project cost (fixed price, time and material, pro-bono etc.).
• Involve your client via their own Client portal.
• Create a detailed project plan with tasks, actions, mileposts/deadlines and assign to team members and service providers.
• Convert the Project Plan into a transactional project management tool, accessing a wide range of typical features and workflows to track progress and monitor any creep and missed deadlines.

 key benefits

• Fully integrated solution.
• Free extension to your clients and external contractors.
• Powerful project management tools.
• Efficient procurement of services (Statement of Works) and contracts management.
• Access reports to monitor resource utilisation, profitability, contribution and other workforce related indicators.
• Access project related reports (single or aggregated) to review total workforce utilisation, total cost and profitability.